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Greater Chicago/Milwaukee SLAA Intergroup
Meeting Minutes

Saturday, June 20, 2020

Attendance

Vince: Chair RFG 

Anthony: Treasurer KCBG, ABM Delegate

Chris S: Fall Gathering Co-Chair, Inreach Assist. Chair RFG

Verne: Inreach/IG Rep Rise And Shine 

Francis: Co-Editor Newsletter Rise And Shine 

Christie K: Website Facilitator RFG 

Barney: IG Rep Evanstan Thursday, St. Hedwig

Caitlyn K: Co-Editor Newsletter RFG 

Kristin S: IG Rep Milwaukee Sat. am

Dave SC: IG Rep Beverly Fri/Sun

Chase: Co-Fid Chair/IG Rep RFG 

Hannah C: IG Rep RFG 

Hannah K: RFG 

• After a moment of quiet, readings of the Prayer for a Trusted Servant, our Intergroup Statement of Purpose and the Twelve Traditions we moved on to...

• Chairperson Report

  • Motion to approve May IG Meeting minutes, with changes to be made:   Y - 9, N - 0, A -1

  • Plan stated by the Chair to meet with IG officers to discuss our Bylaws and complete our Service Role descriptions.

• Special Election: Chris S, with a history of work at the Intergroup level over the past 3-4 years, having co-chaired last year’s Fall Gathering, to lend a hand on all In-reach activities was nominated as Inreach Co-chair. Motion passed unanimously.

• Concerns about Smeetingchciago.com website were discussed again. Requests asking Smeetingschicago.com website manager to refer those interested in SLAA to our IG, as well as inform who manages this website, have not been responded to. After discussion, the Chair decided to remove this website from the IG website. Later in the week, the Chair consulted with IG officers and representatives to come to a consensus on this decision. The group conscience was in favor of removing smeetingschicago.com from IG website and the link was removed. 

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• Website Facilitation Report

  • The website has been kept up to date on meeting changes.

  • Can we put the Zoom link to Intergroup Meetings up on the website? It will be added to New Business to be addressed.

• Fiduciary Report

  • Formal Fiduciary Report may be found on our google drive, in the fiduciary folder. 

  • Chase & Anthony are working on creating a better, easier to read and more comprehensive report on Googledocs Sheets. 

  • Progress is being made on complete funding of all activities.

  • Now that the Annual Business Meeting (ABM)  has been moved to an online status, attendance will be very inexpensive ($185). It’s coming in August. There are openings for delegates from our local SLAA members to attend; but no voting will occur at this year’s ABM, except for the Board of Trustees.

  • The issue of loosening quarantine restrictions was raised. Some SLAA meetings are moving now to hybrid on-line/in-person status. Fiduciary Chair suggested creating cork-board/posterboard signage, notifying meeting attendees of the health limits to participation (e.g., do you have a fever?) that are generally accepted as protective measures at grocery stores and doctors offices. A discussion was held about the benefits of this suggestion. A motion was proposed to devote $100 to making three signs for meetings that are interested. Motion was approved unanimously. ALAA Meetings may request signage through the Intergroup website, Mailroom email (mailroom@slaachicago.org). 

• Inreach Report

• Newsletter: Articles for the next Newsletter have been submitted and are being compiled with IG Meeting minutes and financial report. A draft of the Newsletter will be out this week for approval.

• Summer Retreat update: A budget has been set, with a lower number of attendees expected due to concerns about Covid infection. Money has been allotted for infection protection gear. Liability insurance has been added to the budget. $5625 has been budgeted for the retreat. 

  • Has the cost to attend the retreat changed? There’ll be only single room occupancies, so the fee would be $205 per person. Vote to approve the budget - unanimously approved.

  • Messaging about the Retreat: A copy of the Save-the-date message was shared; it emphasizes how we’ll take steps to safeguard against infection transmission. Can more specifics be included about health concern based safety-steps? This is only a save-the-date notice: more details will be written up and shared. 

• Fall Gathering. In-reach Co-chair, directing the Fall Gathering is beginning planning; northside Al-Anano Club has been contacted. Working towards a hybrid, in-person/on-line gathering is playing a part in how we’re considering handling events. 

  • Date to be set for around October 24. Looking for a co-chair: Caitlyn volunteered to co-direct and was approved. 

• Prayer/Meditation Meetings: 8:30pm phone-in meetings will begin on Tuesday, Wednesday and Thursday the week of June 29th. 

• Outreach Report: no time for report.

• New Business: no time for report.

• Meeting Representative Announcements

  • The 8:30pm Prayer/Meditation phone-in meetings will have a save-the-date     memo written up and sent out; mention it in your meetings.

  • Encourage IG donations via Venmo (@Augustine-fellowship)

  • Encourage members looking to do service to attend IG meeting.

  • Send out submissions to Newsletter.